Crosswinds District Goals for 2011

			   2011 District Committee Planning Conference
			     Location: Fairfield Inn and Suites, RDU
				      Time: 8:00am-11:30am
				Date: Saturday, January 29th 2011

					      AGENDA

TIME		AGENDA ITEM				    REPORTING MEMBER

8:00-8:15am	Opening and Pledge of Allegiance	    Robbie Spivey and
							    Jerry Jester

8:15-8:30am	Past District Executive Comments	    Rodger Skirvin


8:30-9:00am	District Chairman Goals 		    Robbie Spivey


9:00-9:15am	Training Chairlady Goals		    Lu Little


9:15-9:20am	Scouting For Food Goals 		    Chris Meyer *


9:20-9:30am	Break


9:30-9:45am	Eagle Board of Review Goals		    Gantt Edmisten *


9:45-10:00am	Advancement Chairlady Goals		    Suzie Slopek *


10:00-10:15am	District Commissioner Goals		    Jerry Jester


10:15-10:30am	Program Goals				    Samuel Sipes


10:30-10:40am	NESA Goals				    Todd Ellis *


10:40-10:45am	Round Table Commissioner Goals		    Gary Thorn


10:45-10:50am	Webmaster Goals 			    Roger Lear


10:50-11:30am	2011 Calendar Planning			    Entire Group


11:30am 	Closing 				    Robbie Spivey


* after name means the information was sent to the District meeting via e-mail.


NOTE:  FOLLOWING THE REVIEW OF YOUR COMMITTEE GOALS PLEASE MAKE SURE THAT YOU
REPORT ANY KEY DATES THROUGHOUT THE 2011 YEAR THAT WE NEED TO PLACE ON THE
DISTRICT CALENDAR.


REMINDER:  THE DISTRICT COMMITTEE PLANNING CONFERENCE IS A TIME IN WHICH THE
COMMITTEE MEMBERS WILL BE ABLE TO PRESENT THEIR 2011 COMMITTEE GOALS.  WE WILL
NOT BE ABLE TO STOP AND DISCUSS EACH OF THE GOALS THROUGHOUT THE CONFERENCE.
IF THERE ARE PROBLEMS THAT ARE PRESENTED THEN WE WILL TAKE NOTE AND THE
DISTRICT KEY THREE WILL DISCUSS THOSE ISSUES IN A SEPARATE MEETING WITH THE
COMMITTEES.

	 The following goals were discussed at the planning conference by the
Scouters listed as the attendees in this report.

	  DISTRICT CHAIRMAN GOALS - Robbie Spivey:

1. Be a Quality District (or whatever the new word is) in 2011.

2. Recruit qualified and aggressive individuals to serve on the District
Committee and see that fellowship and teamwork are promoted among
committee members.  Promote committee members' activity on their
corresponding Council committees so that the District receives the
best information and programs possible.

3. Represent the District at Executive Board meetings and other
Council level meetings as requested and appropriate.

4. Delegate responsibility and authority to respective Committee members.

5. Oversee that the committee plans are appropriate and executed on
schedule and see that priorities are set and assignments given as
necessary and work to solve problems in a timely manner.

6. Promote appropriate training and recognition.

7. Continue to promote visibility of the District Committee by having
committee members present at Roundtables and available to unit
committees for meetings and training of those committees, as needed.

8. Promote "Replace yourself" policy and vice-chairman/co-chairman
positions. This is a HIGH priority we have in the district.

9. Encourage a practical "procedures" manual for each position.

10. Promote everyone "is involved in Fundraising".

11. Promote adult physical fitness in our units and District.

	 DISTRICT CMMISSIONERS GOALS - Jerry Jester:

Have Unit Commissioners work with their units to get everything ready for
re-chartering.	This includes helping their re-charter person gather up needed
information; remind them of who they need to set appointments with for
signatures.

Have Unit Commissioners check the unit’s re-charter papers before they bring
them to the check in and turn in nights in March.  Check for proper signatures
that are needed on all paper work including new registration forms with Youth
Protection verification.  They also need to verify that the unit's top leader
is trained for the position they hold; Cubmaster, Scoutmaster, Advisor or
Skipper.

Have Unit Commissioners sign up to help with the two re-charter check in nights
when the units will be turning their paper work in for re-charter.  Those dates
are Tuesday, March 8th and Monday, March 14th, with the final night for turn in
at the District Roundtable on Thursday, March 17th, 2011.  I would like to
encourage any Unit Commissioners with laptops that have wireless modems to
bring them to the three check in nights if possible.

Have Unit Commissioners set down with their unit's leaders and/or unit
committees to go over the new Journey to Excellence forms and discuss how they
will keep up with their progress over the year.  All service hours will be
reported to the JTE website.  Please encourage all of their units to "Go For
The Gold" requirements for the Journey To Excellence program.

When the re-charters are completed, we will encourage the Unit Commissioners to
make a formal presentation, approximately 30 days after re-charter is completed
of the Charter Agreement if possible.  (For churches it is suggested that it be
done in front of the full congregation.  For civic or other sponsors, it is
suggested it be done in front of their members.)

Unit Commissioners need to follow up on their Annual Unit Service Plan for
Spring inventories, which will start April 21 and be completed by May 19,
2011.  Fall inventories will begin September 15 and be completed
October 20, 2011.

The District Commissioner and Assistant District Commissioners will
periodically review individual Unit Commissioners progress toward their
training awards.

Unit Commissioners will keep up with changes of the Key Three in their unit and
inform the District Commissioner of any changes and the new contact information
for those new in a position.

I will encourage all Commissioner Staff to make the monthly District
Commissioner Staff meetings.

We will encourage all Unit Commissioners to visit each of their units monthly
and if not able to do that, visit their units at least six times a year, visit
the Cub Pack at Cub Day Camp or Cub-O-Ree and the Boy Scout Troop at District
or Council Camporees and at least one day at Summer Camp if they are within a
reasonable distance for a day visit.  A visit will be considered as such if it
is a onsite visit to a unit meeting, a unit committee meeting, an event such as
Blue & Gold Banquet, Arrow of Light Ceremony, or Webelos Recognition Night for
"crossing over" into a Boy Scout Troop.  For a Troop it could be basically the
same as far as unit meeting, unit committee meeting, Court of Honor, Eagle
Scout ceremonies or some such special event.  Telephone contacts may be
considered as same if unit business is discussed.  At least four visits should
be in person!

Encourage all Commissioners to report any problems to the ADC or District
Commissioner that they may run across, even if they are capable of handling the
problem.

Unit Commissioners are encouraged to invite all leaders or interested parties
from their units to attend the monthly District Roundtable, even if they are
not registered leaders.  They are encouraged to get their units to assign one
person to be their Unit's Ambassador to be present or responsible for having
someone to take their place to represent their unit at every month's District
Roundtable. They are also encouraged to get their unit's Charter Organization
Representative to attend the Monthly District Committee meetings, as well as
the Council Annual Business Meeting.  Charter Organization Representatives
should also be encouraged to attend their sponsored unit's monthly Unit
Committee meeting.

All Commissioner Staff are encouraged to keep their eyes open for potential
personnel to interview for possibly becoming Unit Commissioners.  This
recruiting effort would be of a great benefit in order to get to and maintain
our required 1-3 ratio of having 1 Commissioner to every 3 units.

Ensure that all new Commissioners recruited, will have the opportunity to
receive the appropriate training of Basic Commissioner Training as soon as
possible and be encouraged to sign up for and attend any, or all of the
continuing education classes pertaining the their position, especially classes
offered at the Commissioner College annually.

Encourage all Commissioners to help their Pack Trainers and Unit Trainers to
get the information about training that is being offered to their leaders that
need that training.

Encourage all Unit Commissioners to make use of their Commissioner Field Book
for Unit Service, paying special attention to the Commissioner's Annual Service
Plan.

Commissioner Staff are encouraged to spread the word to our units what will be
taking place at our next District Roundtable and all training or events that
are taking place that Scouts might be interested in knowing about.


    ROUNDTABLE GOALS - ADC Gary Thorn:

1. Get 75% of our District Scouting units to attend at least one RoundTable
   per year.

2. Assign a unit volunteer as a RoundTable embassador to attend RoundTables
   or get someone from the unit to attend RoundTables.

     

	  TRAINING GOALS - Lu Little:

1. Conduct courses that the Service Area need and as needs of Leaders.

2. Promote leader training and get top leader, committee chairperson and other
   leaders trained in each unit.  Determine who in each Unit satisfies this
   requirement.

3. Recruit more trainers and course directors.

4. Establish a mentoring program for training in our District
   through the Pack Trainers and Troop, Crew, Team, and Ship Training
   Committee Members.

5. Monitor the training records of every volunteer in Crosswinds District,
   striving to update records of every volunteer.

6. Utilize resource from other Districts and Councils to maximize
   effectiveness.

7. Provide a table/time at Roundtable for Training Issues.

	NESA GOALS - Todd Ellis:

1. Participate in district Eagle Boards, work with these young men in
   developing their projects and guide them in the process.

2. Keep your eyes out for future Eagle projects, not only for youth in your
   unit, but for those in your district or even the council. Lots of projects
   that you see youth do, can easily transfer to other areas of the council.

3. Help out with the annual Council Eagle banquet, encourage the Eagles in your
   district to come. In 2010 we had 435 Eagles, a record for the council.
   Currently we have the banquet at the McKimmon center on NCSU campus, it
   would be great if we out grew that site and had to move it to the civic
   center.

4. Help out with Council sponsored Eagle events, such as the Eagle Summit we
   had a couple of years ago, or an Eagle breakfast.

5. Encourage your Eagle scouts to become members of NESA, talk to the units
   or at roundtable about membership.

6. Encourage Eagles to apply for the various scholarships that NESA sponsors.
   Some of the scholarships are awarded on a national basis and others are
   allocated on a regional basis. Do not forget the Pope scholarships sponsored
   in our council. There are lots of other organizations that will give Eagles
   scholarships that are not sponsored by NESA.

7. Keep an eye out for Eagles in your work and personal life; if you find one
   encourage them to get reconnected with scouting.  Let them know that
   scouting can always use their help, maybe as a merit badge counselor, Eagle
   mentor or someone who is handy with his hands who would be willing to help
   John Spinks at camp, or to be a camp master.

8. Encourage troops to nominate their Scoutmasters for the Scoutmaster Award of
   Merit which is administered by NESA.

9. NESA has started a NESA outstanding Eagle Scout Award.  This award is done
   through the local council and is administered and approved by the local NESA
   committee

	 SCOUT PROGRAM GOALS - Samuel Sipes:

1. Recruit and train sub-committee chairpersons as needed.

2. Establish and nurture positive working relationships with colleagues.

3. Become active in and supportive of each sub-committee as needed.

4. Hold periodic meetings with sub-committee chairpersons to identify their
   needs and to monitor their activities.

5. Make monthly promotional presentations at Roundtables and solicit leader
   interest in participation at the District.

6. Ensure at a minimum:  Spring camporee is staffed and regarded as successful.

7. Coordinate with the Order of the Arrow (OA) to promote camping, OA
   elections, and aggressive marketing of our in-Council Summer Camp program to
   all units.

8. Promote and recruit leadership for Cub Scout Day Camp/Webelos events
   participation.

9. Integrate "Journey to Excellence" Gold-level goals in to all Program
   planning and events.

10. Promote District participation in at least one Patriotic holiday event.

11. Promote 80% or higher of Webelos scouts in attaining their Arrow of Light
    award.

12. Coordinate with Unit Commissioners to identify and assist any unit not
    meeting advancement expectations.

13. Participate on Eagle Board of Reviews as needed and assist with Court of
    Honors at the Unit level as requested.

14. Promote public recognition of leaders at all levels.

15. Identify from those leaders publicly recognized for potential recruitment
    to the District Staff.

16. Cultivate sponsorship of new units from veteran civic organizations not
    currently supporting the Scouting program through public speeches and
    appeals for support in cooperation with the Membership Committee.

17. As a District Committee member, visit each unit within the District at
    least once to establish a positive rapport with key unit leaders.

18. Promote a District Recognition Banquet in lieu of a Recognition meeting so
    that award recipients will be more inclined to attend with family members
    ... the ulterior motive being to increase satisfaction among volunteers
    and increasing the likelihood of continued service in Scouting.

 ADVANCEMENT GOALS - Suzie Slopek:

1. Conduct monthly Eagle Board of Review and Service Project Reviews at the
   same location, time, and day, with the necessary personnel to complete the
   task.

2. Strive that our District Packs have 60% minimum number of Cub Scouts advance
   one rank during the year.

3. Strive that our District Troops have 60% minimum number of Boy Scouts
   advance one rank during the year.

4. Strive to show any advancement in the Venturing Program during 2011.

5. Publish the fact the Council has a merit badge Counselor List available in
   the Council Service Center.

6. Track the advancements for each unit on a quarterly basis, and report to the
   District Committee a list of those units that are not advancing.

	BOY SCOUT EAGLE BOARD OF REVIEW - Tom Allen and Gantt Edmiston:

1. Bring new adults into the Eagle Board of Review process and train
   the adults on the roles and responsibilities in the Eagle Boards.

2. Provide a monthly report at Roundtable for the District Eagle status
   and remind volunteers on the procedures for signing up to help out.

3. Provide up to date "Life to Eagle Transition" information to troop
   leaders and conduct training at Roundtable or by request to district units.

4. Publish the Eagle Board of Review meeting schedule in the District
   Calendar for use by the units and the youth.  NOTE: The Eagle Boards
   are held the 2nd Wednesday of every month at 7 pm at the Church of
   Latter Day Saints located at the corner of Cary Parkway & 1811
   Seabrook Ave.

5. Provide the status reports on the Eagle Boards, to the district web master
   and to the District and Council Advancement Chair and to the Council Eagle
   Secretary.  Preliminary reports are sent the night of DEBOR, the final
   reports are sent on the 26th day of each month.

6. Annually provide a yearly report to the District and confirm with the
   District webmaster any discrepancies between our master list and the online
   Eagle honor roll.

7. Communicate, via the District email listserver updates to Eagle rank
   requirements, scholarship deadlines and locations of online resources,
   as appropriate.

	 FINANCE GOALS - Diego Ortiz:

1. Find and train a Finance Chairperson and recruit a committee to assist with
   the money projects in our district.

2. Raise a total $162,000 of Friends of Scouting money.  Target the Family
   Campaign for $100,000, the Major Gifts Campaign for $50,000 and a Community
   Campaign of $3,000 in Apex, $7,000 in Cary and $2,000 in Morrisville.

3. Plan and conduct the Trails End Popcorn Program in the October/November
   time frame, and increase the total dollars sold and the number of units
   selling.  Help recurit an assistant Popcorn Chairperson for Beckie Dayton.

	 MEMBERSHIP GOALS

1. Find and train a District Membership Chairperson and recruit a committee to
   assist with the job of promoting membership growth in the District.

2. Achieve a 2011 year-end membership increase in our total Scouting membership
   by at least 110 Scouts.

3. Start at least 4 new Scouting units in the Crosswinds District during 2011.

ACTIVITIES & CIVIC SERVICE GOALS - Scouting For Food - Chris and Kristin Meyer:

1. Collect and donate at least as much food as we did in 2009-2010 (26659
   pounds).

2. Increase the number of participating units from 19 to at least 20.

3. Bring in at least one new participating unit or group that hasn't done a SFF
   drive before.

	  WEB DIRECTOR GOALS - Roger Lear:

1. Help the various committees maintain the listings on the web site. Lists
of Committee members, unit key three, unit location lists, etc., need to
be updated at least once a quarter by the Commissioner's Staff, the
District Chairman, DC and Members.

2. Continue using password protection on lists that should not be viewed by
just anyone on the site. Find out what levels of protection to use and
the levels of data to be exposed. Investigate taking the password OFF of
the Key 3 and Committee list.

3. Do a yearly review of all files on the web site, eliminating old/outdated
information and site map information.

4. Investigate other Scouting websites to review/compare with our website.