Crosswinds District Goals for 2009

			   2009 District Committee Planning Conference
			     Location: Fairfield Inn and Suites, RDU
				      Time: 8:00am-Noon
				Date: Saturday, January 24th 2009

					      AGENDA

TIME		AGENDA ITEM				    REPORTING MEMBER

8:00-8:15AM	OPENING AND PLEDGE			    RODGER SKIRVIN

8:15-8:45AM	ACTIVITIES/CIVIC SERVICE COMMITTEE GOALS    CHRIS THOMSON
		   Scouting for Food
		   Pinewood Derby
		   Camporee
		   District Awards Banquet
		   Other Activities

8:45-9:15AM	FINANCE COMMITTEE GOALS 		    RODGER SKIRVIN
		   Popcorn				    BECKIE DAYTON
		   Friends of Scouting
		   Capital Campaign
		   Update on the Crosswinds Breakfast

9:15-9:30AM	BREAK

9:30-10:00AM	SPECIAL PRESENTATION:			    CHRIS SIEGL
		New Hope Valley Railway Projects/MB's

10:00-10:30AM	MEMBERSHIP COMMITTEE GOALS		    BILL REYNOLDS
		   Cub Scout Round-up
		   New Unit Projections
		   Spring Round-up
		   Webelos to Scout / Retention

10:30-11:00AM	TRAINING COMMITTEE GOALS		   WILLIAM HIGHSMITH
		   Cub Scout Training
		   Boy Scout Training
		   Venturing Training
		   Traveling Training Team

11:00-11:15AM	DISTRICT COMMISSIONER GOALS		   JERRY JESTER

11:15-11:30AM	DISTRICT CHAIRMAN GOALS 		   JONATHAN TAYLOR

11:30-11:45AM	WEBMASTER GOALS 			   ROGER LEAR

11:45-12:00PM	CLOSING 				   RODGER SKIRVIN

NOTE:  FOLLOWING THE REVIEW OF YOUR COMMITTEE GOALS PLEASE MAKE SURE THAT YOU
REPORT ANY KEY DATES THROUGHOUT THE 2009 YEAR THAT WE NEED TO PLACE ON THE
DISTRICT CALENDAR.  ONCE WE HAVE THOSE DATES THEN WE WILL PLACE THEM ON THE
CALENDAR AND ROLL OUT THE FINAL VERSION IN THE WEEKS FOLLOWING THE CONFERENCE.

REMINDER:  THE DISTRICT COMMITTEE PLANNING CONFERENCE IS A TIME IN WHICH THE
COMMITTEE MEMBERS WILL BE ABLE TO PRESENT THEIR 2009 COMMITTEE GOALS.  WE WILL
NOT BE ABLE TO STOP AND DISCUSS EACH OF THE GOALS THROUGHOUT THE CONFERENCE.
IF THERE ARE PROBLEMS THAT ARE PRESENTED THEN WE WILL TAKE NOTE AND THE
DISTRICT KEY THREE WILL DISCUSS THOSE ISSUES IN A SEPARATE MEETING WITH THE
COMMITTEES.

    The following goals were discussed at the planning conference by the
    Scouters listed as the attendees in this report.

     DISTRICT CHAIRMAN GOALS - Jonathan Taylor:

What our District does well:

1. RoundTables
2. FOS drives
3. Advancement, retention in our units, Eagles
4. Boy Scout Camporees
5. Pinewood Derbies
6. Training in and out of our District
7. Selling lots of popcorn

Things our District needs to improve:

1. NESA signups and involvement
2. Community FOS, try to get FOS Chairpeople in each town.
3. Cub Scout Camporee organized to happen each year
4. Involvement in our communities
5. District Committee meetings, location, more positions filled

    DISTRICT CMMISSIONER GOALS - Jerry Jester:

1. Re-charter 100% of our units on time.  Units will select a time slot on one
   of the two special nights set aside to have their charter information
   checked by the Commissioner Staff.  On that night we will have laptop
   computers available to to be able to get on line in order to help make any
   changes deemed necessary.  If the charter is found to be accurate, fees will
   be paid and the charter turned in on that night.

2. Have Commissioner Staff perform a preview of all of their unit's Centennial
   Quality Unit goals in order to have their unit's goals set before the 15th
   of February.   Allowing these units to slip by with minimal goals will not
   be accepted.  (Example:  a unit putting down that they will recruit one (1)
   new youth will not be acceptable!)

3. Have Commissioner Staff inspect all re-charters for their units by helping
   their units get their information together and checking them ahead of the
   scheduled charter Check and/or turn in nights Tuesday, March 10th and
   Monday, March 16th.	Final deadline for turning in all paperwork will be at
   the March Roundtable on Thursday, the 19th.

4. Encourage Commissioner Staff to make official presentations of unit charters
   at a pre-set and appropriate gathering of the unit members in either the
   April-May or August-September time frames.

5. Commissioners will start their unit's inventories early enough so that they
   will be completed by June 30th, 2009  and again by December 15th, 2009.

6. All Commissioner Staff are encouraged to select and actively recruit new
   active individuals to be Unit Commissioners in order to achieve and maintain
   the required 1 to 3 ratio of having 1 Commissioner to every 3 units.

7. Ensure that all new Commissioner Staff recruited, will receive the
   appropriate training at  the Basic Commissioner Training course, ASAP, and
   be encouraged to sign up for any and hopefully all, of the courses for
   continuing education in their area of expertise at the Commissioner College.

8. The District and the Assistant District Commissioners will periodically
   review individual Commissioners' progress towards their training awards.

9. In conjunction with the District Executive, develop timely and periodic
   updates of the Unit Key 3, plus 1 contact list. (Unit Leader, Unit Committee
   Chair, Unit Charter Organization Representative plus the Unit Trainer (Pack
   Trainer or Unit Trainer.)

10. Encourage regular District Key 3 meetings, at least one a month, separate
    from the District Committee Meeting, in order to keep the Commissioner
    Staff updated as to any items of interest they may need to pass on to their
    units as soon as possible.

11. Encourage all Unit Commissioners to visit their units no less than 6 times
    a year.  At least four of the visits should be in person at meetings of the
    unit, the Unit Committee or leaders meetings.  The other 2 could take place
    over the phone or via e-mails.  I would prefer that a meeting at a
    Roundtable would not be considered as one of those six meetings!
    These meetings will be documented by information on the new Unit
    Information Form.

12. Encourage all Unit Commissioners to keep an up to date accounting of their
    units so they will be able to determine when a unit begins to have problems
    so that they can act accordingly and if unable to handle it themselves, to
    contact their superiors immediately (ie., their Assistant District
    Commissioner or the District Commissioner).

13. Hold a Commissioner Staff meeting during the breakout of all Roundtables.
    All of our Commissioner Staff should be present at these Roundtable
    Meetings and at all of the events in the District where one or all of their
    units are involved.  (Examples of such things would be Adult or Youth
    Recognition events, Pinewood Derby's, Cub-o-Rees, Scout Camp-O-Rees, any
    of their Units at Summer Camp, Blue and Gold Banquets, Arrow of Light or
    "Bridging Over" Ceremonies, Troop Court of Honors or Eagle Scout Courts of
    Honor.)

14. Encourage all Unit Commissioners to get their units to send representatives
    to the monthly Roundtables.  They should also encourage their unit's
    Charter Organization Representative to attend all District Committee
    Meetings as they are officially a member of that Committee and to encourage
    them to attend the Council Annual Business Meeting each November as they
    are the only Scouter that can cast a legal vote on Council business.

15. Again this year we all need to encourage all Unit Commissioners to help
    gather necessary information for the new Unit/Individual Training Record
    sheet for all leaders, this can be done by working with the Unit Pack
    Trainer or Troop Unit Trainer.  That information will be used to update the
    leader's training that they have taken in the last 5 years and try to
    verify as best they can that each registered volunteer leader has been
    trained for the position they hold.

16. Encourage all Unit Commissioners to make use of their Commissioner Field
    Book for Unit Service, paying special attention to the Commissioner's
    Annual Service Plan.  They are also encouraged to be able to make a report
    on the status of their units at least every two months, in person, at the
    District Roundtable Commissioner's breakout session!

17. Encourage the Unit Commissioners to look at their units with an "outsiders
    view", in order to see things they may not ordinarily see and to keep their
    ears open in order to hear any negative comments that might be made by a
    leader, youth or parent that could affect the quality program from being
    presented.	This can be done very easily once they become really familiar
    with the members of the unit.

18. Remind all of the Commissioner Staff that they are the "backbone" of their
    units.  It is their given duty to listen to all that is said and see all
    that is happening with their units and to take any rumors or statements
    made by the leaders, youth or parents as fact until proven false. The
    Commissioner Staff is there to make sure that all scouting units are
    running the program as approved by the BSA National office and those of the
    sponsoring organization.  By during their assigned duties they will assure
    their units of being Quality units.

19. To continue to investigate and study with the Commissioner's Roundtable
    Staff, how we might make even more improvements in order to get more adult
    leaders to attend our monthly Roundtable.  This would include such things
    as start and stop times, whether to have guest speakers, to do more or less
    training at Roundtables.  We can also take a look at the content and format
    of Roundtables, all in a manner of trying to to better the attendance by
    all units, and to have a complete program for all levels of Scouting.


    ROUNDTABLE ADC GOALS - ADC Gary Thorn:

1. Continue to investigate incentives to increase Roundtable attendance
   and insure that one representative per unit for at least 50% of our
   units attend Roundtable.

2. Track attendance at Roundtable and make the attendance information
   available to the District Committee.

3. Compile and print a monthly Roundtable agenda/program with the subjects for
   our Scouting units and bring copies to hand out at the Roundtable.

4. Have training classes, in conjunction with the Roundtables, at least
   quarterly (eg., Health and Safety, Safe Swim/Safety Afloat, Leader
   Awards, Recognition and Fast Start Training).

5. Induce leaders to subscribe to the District e-mail list server so that
   it serves at least one representative from each unit in the district.

6. Insure Cub and Boy Scout RT Commissioners publish a program schedule for the
   year, put it on the District web site and stick with the program schedule.


    CUB SCOUT ROUNDTABLE COMMISSIONER GOALS - Robin Ruck - NO GOALS LISTED


    BOY SCOUT ROUNDTABLE COMMISSIONER GOALS - Ed Walsh: -  NO GOALS LISTED

     TRAINING GOALS - William Highsmith:

1. Promote the benefits of adult leader training and encourage participation
   in training opportunities.
2. Establish repeatable training program to ensure long-term success.
3. Utilize resources from other Districts and Councils to maximize
   effectiveness.
4. Gather Unit Trainer Lists and Get Unit Training Records into Council
   Application.

INITIATIVES FOR 2009:

1. Unit Trainers
2. Training Records
3. Traveling Training
4. Promoting Training Awards and Courses
5. Completing Our Service Area and Council Obligations

TRAINING OBJECTIVES:

 1. Establish course descriptions for all adult courses on our website.
 2. Build clear training paths for all positions in the District.
 3. Establish District training inventory.
 4. Establish clear procedure for obtaining web-based training records from
    Council.
 5. Promote the new role of Pack Trainer for all Packs.
 6. Promote the role of Unit Committee member for Training in all other units.
 7. Represent the District at Council Training Committee meetings and Service
    Area Training meetings.
 8. Establish relationship with all District training representatives in the
    Council.
 9. Communicate pertinent information to the District Committee and units.
10. Recruit training committee members.
11. Develop information on District Training awards for our website.
12. Run the Training Courses that we agree to run at Service Area Training
    meetings
13. Build a team of Scouters who can take courses to Units when a significant
    number of leaders need to be trained.
14. Increase the size of our course administration team.
15. Recruit a District Registrar to help gather and input training records.

   CAMP PROMOTION AND OUTDOOR GOALS - OPEN POSITION - NO GOALS LISTED

   NESA GOALS - Todd Ellis: - NO GOALS LISTED

    RELIGIOUS AWARDS PROGRAM GOALS - OPEN POSITION - NO GOALS LISTED

    CUB SCOUT PROGRAM GOALS - OPEN POSITION - NO GOALS LISTED


    CUB SCOUT ADVANCEMENT GOALS - OPEN POSITION - NO GOALS LISTED

    WEBELOS TO SCOUT TRANSITION - Doug Mall: - NO GOALS LISTED

    BOY SCOUT PROGRAM GOALS - OPEN POSITION - NO GOALS LISTED


    BOY SCOUT ADVANCEMENT GOALS - Suzie Slopek:

1. Keep current on the latest BSA National changes in advancement and
   communicate this to the units via Roundtables, District web page, e-mail
   list server or email.

2. Track and report monthly advancement data, and use the data to report on
   units not advancing to the Unit Commissioners for their action.

3. Represent the District at Council Advancement meetings.

4. Work with the Activities and Civic Service Committee to recruit an Adult
   Recognition Committee.

5. Promote online advancement.

6. Establish, maintain, and publish a current list of Merit Badge Counselors.

7. Recommend Unit and District Scouters for special District and Council
   recognition.

   BOY SCOUT EAGLE BOARD OF REVIEW - Tom Allen & Gantt Edmiston:

 1. Bring new adults into the Eagle Board of Review process and train
    the adults on the roles and responsibilities in the Eagle Boards.

 2. Provide a sign-up sheet at Roundtable for Eagle Board volunteers or
    have them contact us via email.

 3. Provide up to date "Life to Eagle Transition" information to troop
    leaders and conduct training at Roundtable or by request to district
    units.

 4. Publish the Eagle Board of Review meeting schedule in the District
    Calendar for use by the units and the youth.  NOTE: The Eagle Boards
    are held the 2nd Wednesday of every month at 7 pm at the Church of
    Later Day Saints located at the corner of Cary Parkway & 1811
    Seabrook Ave.

 5. Provide the status reports on the Eagle Boards, to the district web
    master and to the District and Council Advancement Chair and to the Council
    Eagle Secretary.  Preliminary reports are sent the night of DEBOR, the
    final reports are sent on the 26th day of each month.

     ORDER OF THE ARROW - Monte McCaw: - NO GOALS LISTED

     HIGH ADVENTURE (VENTURING) GOALS - Bill Fairhurst:

1. Increase Venturing membership by 10%

2. Help and encourage the Cary CERTS team to start a crew or Fire Explorer
   Post.

    FINANCE GOALS - Rodger Skirvin:

1. Achieve 100% of our District share of the council budget. The goal this year
   is $153,000, Major Gifts (with Breakfast) $60,000, Community Campaign $6,000
   and Family Campaign $87,000.

2. Work on increasing the number of family gifts given to the Family Campaign.

3. Continue to promote the Capital Campaign in our district with an announced
   goal of $12,000 this year. We must get creative and complete the campaign
   after the Grand Lodge opening. The Capital Campaign ought to sunset in 2009.
   We have a seed pledge of $1,200 to get others to donate.

4. Our popcorn sale sold the most popcorn of any district in the Council.
   This year our challenge is to find a warehouse for the Show-N-Sell and Take
   Order popcorn distribution.

5. Hold a district breakfast with a dynamic speaker that can raise $60,000.

6. Conduct a "walking Community Campaign" in Cary, Apex and Morrisville. It
   should take about 20 volunteers to reach the stated Community Gifts Goal
   of $6,000 in 1 or 2 days.

    DISTRICT MEMBERSHIP GOALS - Bill Reynolds:

1. Finish 2009 Year Recruiting with a gain in membership

2. Finish 2009 Year with more units than we started with

3. Recruit 10 “friends” who will each approach 3 different potential new
   charter partners to form new units.	(“friends” are commissioners and
   district committee members etc)

4. Hold a spring roundup that will allow as many Packs as possible to recruit
   new rising 1st graders as well as other levels of scouting.

5. Insure that unit commissioners call all separated members by May 31st

6. Encourage Troops and Crews to hold open houses to invite middle and high
   school age boys (and girls) to give Boy Scouts or Venturing a try

7. For Spring Roundup, approach 12 churches in our district that don’t have a
   unit and ask if they will allow us to distribute recruiting materials in the
   fun form of a children's bulletin and spring roundup announcement.

8. Recruit a Fall Roundup coordinator that will help organize joint location
   and unit location roundup effort.

9. Hold year-round scouting vs. Year round schooling seminar / discussion /
   panel / focus group (that is really a training session)

10. Recruit a helper that will organize a relationships “Together” meeting to
    sell the value of scouting to religious institutions that currently do not
    have one.

11. Recruit a helper that will work with the Town of Cary to start new explorer
    posts at the police and fire departments.

12. Continue to work with the program committee including the activities and
    community service sub-committee to increase participation at many civic
    functions to help scouting visibility and recruitment possibilities.

13. Begin planning for 100th year anniversary and special community events that
    will be happening - perhaps invent some community events to increase
    visibility.

     ACTIVITIES & CIVIC SERVICE GOALS - Chris Thomson:

2009 Goals:  Bring together the following committee members:
	Scouting For Food
	Pinewood Derby
	Spring Camporee
	Jamboree on the Air
	District Nominations
	District Awards
	District Recognition

Miscellaneous activities:  Spring Daze, Cary, (?),
July 3rd/4th Flag Ceremonies, Lazy Daze, Cary (?), Veteran's Day Parade
Purpose:  To better meet the needs of the Scouts in the District.

2009 Calendar

FEBRUARY RT:  Poll those in attendance on upcoming activities.

2009	SFF Year Round, Chris & Kristen Meyer
	Goal for 2008/2009:  20,000 lbs. of food (10 tons)
	Goal for 2007/2008:  18,138 lbs. (22% over the goal set)
	Objective was met by increasing participating units from 10-24

3/7		District Pinewood Derby, Chair: Matt Miersen, P226
3/27-29 	Spring Camporee, Chair Bob Gamble, T212
7/3 & 7/4	Flag Ceremonies, Chair: ?
10/17		Jamboree On The Air (Merit Badge event), Chair ?
11/7		Veteran's Day Parade, Bobbi Stanley, P393
December	Recognition Event, Gary Thorn


2010 Calendar

2010		Scouting for Food, Chris & Kristen Meyer
3/6/10		District Pinewood Derby, Chair: ?
April		Spring Camporee, Chair ?
		Spring Daze, Cary, Chair ?
July		Flag Ceremonies, Chair ?
August		Lazy Days, Chair ?
10/16		Jamboree On The Air, Chair ?
October 	District Awards Nominations/Comm. Mtg. , Chair ?
Oct/Dec 	Recognition Event, Gary Thorn
November	Veteran's Day Parade, Raleigh, Chair ?

     WEB DIRECTOR GOALS - Roger Lear:

1. Help the various committees maintain the listings on the web site.  Lists of
   Committee members, unit key three, unit location lists, etc., need to be
   updated at least once a quarter by the Commissioner's Staff, the District
   Chairman, DD and Members

2. Continue using password protection on lists that should not be viewed by
   just anyone on the site.  Find out what levels of protection to use and the
   levels of data to be exposed. Investigate taking the password OFF of the Key
   3 and Committee list,

3. Replace the District's Yahoo Groups e-mail list server with RTPNET.ORG
   servers, since we pay $100/year for the web site and server capability.
   a. Send an automatic monthly reminder to be sent to subscribers 3 days and 1
      day before the Roundtables, July & November are no RT and Recognition
      Event.
   b. Use the RTPNET E-mail list server to promote activities of the District.

4. Replace the District Committee's Yahoo Groups e-mail list server with an
   RTPNET.ORG server and use it to keep the Committee aware of items of
   interest only to them and not the Scouters of the District
   a. Continue setting an automatic monthly reminder to be sent to subscribers
      three days & one day before the Committee Meetings to remind them of the
      first Thursday's meetings (except July).
   b. Use the RTPNET E-mail list server to promote activities of the Committee.

5. Do a yearly review of all files on the website, eliminating old/outdated
   information and site map information.

6. Convince the Committee to use $100 of our Council budgeted $500 per year
   for each District to pay the bill for a year's web site hosting service from
   RTPNET.ORG. If we don't do this, figure out how we are going to pay for the
   yearly fee.